4.1 Sample Board Agenda

ABC Start-Up Co. Inc.

Boardroom, Company Offices

Day, Date, and Time

NOTICE OF DIRECTORS’ MEETING

A meeting of the Directors of ABC Start-Up CO. Inc. will be held at _____ a.m./p.m. local time on the _____ day of _____, 20__ at the following location:

_____ _____ _____

Vancouver, British Columbia

MEETING AGENDA

I – :Information item 

D – :Decision item

 

No Tab Item Responsible
1 Call to Order Chairman
2 Waiver of Notice Chairman
3 D – 1 Minutes of Previous Meetings Secretary
4 Business Arising from the Minutes Chairman

5

I – 1

CEO’s Report

CEO

6 I – 2 CFO’s Report CFO

D – 2 - Approval of Financial Statements Chairman
7 I – 3 Certificate of Compliance CFO
8 I – 4 Sales Report VP Sales
9 I – 5 Development Report VP R&D / CTO

5

I – 1

Quarterly Operations Report

CEO

6 I – 2 - Financial Report CFO

D – 2 - Approval of Financial Statements Chairman
7 I – 3 Certificate of Compliance CFO
8 I – 4 - Sales Report VP Sales
9 I – 5 - Development Report VP R&D / CTO
10 I – 6 - Administrative Report CEO / CFO
11 I – 7 Audit Committee Report Audit Chair
12 Items Requiring Board Approval Chairman
D – 3 - Options grant
D – 4 - Hiring of Senior Executive
D – 5 - Major Contract
13 Other Business Chairman
14 Next Meeting Secretary
15 Adjournment Chairman

Notes:

  • Items 5 through 9 in blue are items on the agenda for the regular monthly Board meetings.
  • Items 5 through 9 in teal form the Quarterly Report to the Board on the Annual Operating Plan, and replace for this quarterly meeting the corresponding items 5 through 9 in blue.